外贸英语-函电范文和规范

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函电英文范文

Kiddie Korner,Inc. March 2nd,2000 Datex Trading Co. Ltd. Lianfang building 666 Huayuan Avenue Dalian,Liaoning China

Dear Sir or Madam,

We were impressed by the selection of sweaters that were displayed on your stand at the Menswear Exhibition that was held in Chicago last month.

We are a large chain of retailers and looking for a manufacturer who could supply us with a wide range of sweaters for the teenage market.

As we usually place very large orders,we would expect a quantity discount in addition to a 20% trade discount off net list prices,and our terms of payment are normally 30 days bill of exchange,documents against payment.

If these conditions interest you,and you can meet orders of over 1000 garments at one time,please send us your current catalogue and price-list.We hope to hear from you soon.

Yours faithfully,

Fred Johns

China Trade Manager

一、Courtesy 礼貌

语言要有礼且谦虚,及时地回信也是礼貌的表现。

例如:

We have received with many thanks your letter of 20 May, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it.

You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May.

二、Consideration 体谅

写信时要处处从对方的角度去考虑有什么需求,而不是从自身出发,语气上更尊重对方。 例如:

“You earn 2 percent discount when you pay cash. We will send you the brochure next month. ”就比 “We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month.” 要好。

三、Completeness 完整

一封商业信函应概况了各项必需的事项,如邀请信应说明时间、地点等,确忌寄出含糊不清的信件。

四、Clarity 清楚

意思表达明确,要注意:

(一)避免用词错误:

例如:As to the steamers sailing from Hong Kong to San Francisco, we have bimonthly direct services.

此处bimonthly有歧义:可以是twice a month 或者once two month.故读信者就迷惑了,

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